☆☆Japanese Speaking Office Assistant☆☆

Title 

Japanese Speaking Office Administrator

Salary

Euro 30,000 -  Euro 60,000 per annum (According to experience)

Job profile

A Japanese global trading company is looking for an Office Administrator to support their start-up of the office in Italy

Duties and Responsibilities include:

Basic book keeping
Producing Income statements, balance sheets and cash flow
Accounts Payable and receivable administration
Accruals and prepayments
Accounts reconciliation
Provide support for VAT returns
Assist the Managing Director with reports (for example, financial results and prospects) to
their Head Office in Japan & Europe.
Producing invoices for clients
 
Schedule meetings and appointments
Organize and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Maintaining IT assets (PC, Mobile phones etc)
Organize office operations and procedures
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office G&A budget, ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security services

Skills and Experience:

Fluent Italian and English (written and verbal), Japanese skills
Proven experience as an Office Manager, or Administrative Assistant
Strong accounting skills.
Knowledge of Office Administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Location

Milan, Italy

Starting date

As soon as possible

Visa

Eligible to work in Italy without any restriction

About our client

Trade industry

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